Gift Policy

Amended by the Collection Development Committee: January 25, 1999
Approved by University Librarian: February 10, 1999


Amended: November 3, 1997
Approved by the University Librarian: February 28, 1996

The Ronald Williams Library is pleased to accept gifts provided there are no restrictions on their disposition, use, or location. Gifts will be acknowledged in writing by the University Foundation. The Library will not appraise gifts for income tax purposes.

Gifts from Private Donors

The Ronald Williams Library accepts gifts from current or former NEIU faculty, staff and students. It does not seek gifts from donors unaffiliated with NEIU. It only adds gifts to the collection which are particularly significant. All donors should contact the Collections Program Officer in the Library Administration Office at 773-442-2615 or ext. 2615 or the appropriate subject bibliographer. After the Library has agreed to review significant donations, they should be sent to Acquisitions, Attention of a particular bibliographer. All gifts not added to the NEIU collection will be counted by Acquisitions, acknowledged by the University Foundation, and stored for the book sale.

Transport to the library

Gifts donated to the Ronald Williams Library by private donors should be delivered or sent to Acquisitions on the 1st floor of the Library. The Library will not pick up donations from University offices or from locations off campus. However, donors can make arrangements with Facilities Management at 773-442-2878 or ext. 2878 to pick up boxed items from University offices.

Bibliographers will make decisions concerning gifts and will use the following guidelines to add materials:

For titles not in the NEIU collection:

For titles already in the NEIU collection:

Gifts from Publishers or Organizations

New gifts from publishers or organizations will be placed on the bibliographers' shelves for their review. Gifts from publishers or other organizations will not be acknowledged.

Periodicals

The Library no longer accepts used periodicals. They will not be counted, acknowledged, or offered in the book sale. New gifts from publishers are generally received in Periodicals and shelved in the sample area for one year. After one year, they are discarded if a bibliographer has not initiated a current subscription of the title.

Unsuitable Types of Gifts

The Library does not accept the following types of gifts:

Such gifts will not be counted or acknowledged.

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